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Announcing Newly Licensed Architect: Chris Warren

Ionic DeZign Studios is proud to announce that Architectural Associate Chris Warren has successfully completed his Architect Registration Examination (ARE) 5.0 and is a newly licensed architect.

The ARE is administered by the National Council of Architectural Registration Boards (NCARB) and is designed to assess aspects of architectural practice that affect the integrity, soundness and health impacts of a building.

Chris has seven years of architectural experience, and joined the Ionic team in 2019.  He earned his Bachelors of Architecture degree from Virginia Tech in 2011.

Chris’ experience includes residential construction, with a multitude of projects involving  low-income housing, multifamily residential and single family homes. As a registered architect Chris will continue contributing his unique vision to Ionic designs, with a focus on creating outcomes that exceed client expectations.

Please join us in congratulating Chris on this achievement!

… the New Normal?

How is your new normal today?

Has everything flip flopped suddenly? Yeah, me too.

One day I was driving to work and the next stuck at home….trapped at home.

Seriously though I’ve never been NORMAL. Some will call me unique, creative, entrepreneurial….or crazy, strange or even give me the look of “what the heck is wrong with that man?”

So now we know that I have a problem/super-power, let’s move on.

Why have we resisted the new normal? Why is it so new? Foreign? So unacceptable? The overused phrases that have come through my email and heard on countless news broadcasts or webinars….How many webinars have you been on this week?

Yeah….me too!

ZOOM Meetings? Yeah….me too!

 

My friend Dave Will sent me an email via Propfuel that resonated with what I was experiencing as well.

Here are some of the phrases I cut and pasted right from my email in about a 5 min search, that make me want to BARF EMOJI all over the place.

  • we’re living in unprecedented times – tops the list

  • this is the new normal

  • we’re in ever changing times

  • there’s no script for this

  • we’re in a shifting landscape

  • we’re all in this together

  • current way of life

  • challenging times for all

  • social distance shaming (actually that one is kind of fun)

  • navigate this extraordinary health and economic crisis

  • navigate these turbulent times

  • if only we were more proactive

We KNOW this is an uncertain and unprecedented time! So let’s just jump to the value proposition.

Tell me why I’m getting your email.

He is absolutely right….I know this…why do I have to also get another email telling me that business is fine…we are ALL working from home…we ALL have the ability to still work on your project…blah blah blah.

Don’t get me wrong. I am so glad you have been able to MAKE THE SHIFT. However, I believe it is going to take a lot more than just working from home to meet the needs of …. OUR NEW NORMAL !

It’s going to take creativity to discover how ALL of our industries are going to react to this crisis. It will create change…IT WILL! There isn’t a doubt!

Your normal will never go back to normal again.

You can’t stick your heads in the sand and say, “I can’t wait until this is all over and goes back to normal.” Ladies and gentlemen….WE ARE NOT GOING BACK.

The question really is…are you going to make the change? Meaningful change? We need to do something….and we will need to keep on doing it!

Sure, right now we will all be working a little differently….maybe even required to do a little more. Many of our firms just became OVERNIGHT STARTUPS!

We must adapt during this crisis. And we need to do it now…FAST!

CRISIS = Circumstances Requiring an Immediate Shift In Strategy. 

Become the new normal….become the change.

Ask IONIC #9 – Punchlist?

Ask IONIC is a napkin series of questions that we often hear from our client and others that may assist those who are also seeking answers.

No question is dumb… just the ones you don’t ask.

We hope these will help you understand our industry just a little better so you can make informed decisions on your project.

Information that leads to knowledge is the key to success.

 

What is a punch list?

Too often, we in the architectural and construction world forget that we have our own language. It’s kind of like Starbucks… the only company in the world that makes up their own language to order some coffee…and you HAVE TO use it get your Caramel Macchiato, Venti, Skim, Extra Shot, Extra-Hot, Extra-Whip, Sugar-Free…blah blah blah! Some of the terms that we commonly use are not necessarily familiar with the rest of the world. The word punchlist is probably one of those words that not everybody understands.

The definition of punchlist is a written documented list of all of the items on the construction project that do not meet the standards or expectations for completion.

Sometimes items that are incomplete or missing will be added on to this list as well.

Many times IONIC prefers to allow the contractor to generate their own punchlist first prior to the architect of record walking through the site. They will most likely know the areas that need to be addressed before a giant list is created. The contractor requires his subcontractors to review their work and ensure it is ready for inspection. Mostly because a giant list of issues or incomplete work doesn’t look good on the contractor. Beforehand, we as the architect, may take notice of areas of concern and call them out informally to the GC so they can address them prior to origination of the punchlist. This can give everyone a clear expectation of the desired outcome.

Obviously, we want them to complete things on time so making them aware of our concerns earlier on helps them address the items more quickly without impacting the completion schedule.

Once the contractor has established the readiness of the project for architect and owner inspection, the meeting date is scheduled for all parties to participate. During that time, all parties will walk the site together and review not only the exterior of the building but also all of the interior including any site work that may have been performed as well. Anything that was included in the general contractor’s contract will be reviewed for completeness and the satisfactory level of performance that was expected.

Separate from the general contractor’s punchlist, other vendors that the owner has hired independently may be included on the primary punchlist or a separate punchlist for their action items. This could include furniture, telecommunications, signage, and other related items.

IONIC has a preferred way of producing this list that alleviates many questions and inquiries during the procedure and final completion. We provide a detailed scenario and explanation of the items that we have a concerns with. For example if we simply said room 101 in the far left corner has a flaw in the drywall near the baseboard, the contractor may not know exactly the location and will have to come back to the architect to indicate where this flaw actually occurs.

That happens if ONLY words are used and not pictures also.

The items that IONIC incorporates into a punchlist are the following:

1. A written list is created in an Excel type format that lists numerically all of the issues to be addressed. It also includes the location such as a room number or location on the exterior of the facility. It also includes the responsible party for the general contractor to assign to the responsible subcontractor that performed this work and the action necessary to resolve. This list is often delivered digitally so that several parties can address it during the course of resolution.

Recently, we’ve begun using it as a shared document so that any update to the work being completed is immediately alerted to all parties. This prevents multiple copies going out and unauthorized changes.

Less confusion and more communication!

2. Floor plans and Elevations. IONIC produces a small set of 11 x 17 size documents that incorporate floor plans, exterior elevations and if necessary interior elevations that are highlighted with a circle and a number and that references back to the Excel spreadsheet. By utilizing this procedure it eliminates all doubt of the area of concern. Sometimes this can be a bit time-consuming but we feel that in the long run it helps all parties involved to address the punchlist items quickly.

3. One feature that IONIC most often incorporates into our punchlist report is a photographic record of all of these areas. Photographs of the area of concern are taken and produced in the individual report that references again the item numbers on the Excel spreadsheet. Typically in the remarks column of the spreadsheet IONIC will list photograph numbers as a reference for all the parties. This isn’t always done for each and every one of the items but done for most of them. For instance we wouldn’t take photos of each and every occurrence where there might be a flaw in the paint finish. We wouldn’t necessarily take photos of final cleaning or close out documents such as warranty services but rather just listed as part of the general punchlist notes that the general contractor needs to address. This keeps the photograph report from getting too large and cumbersome.

With these three items provided in the punchlist documents the outstanding completion can be quickly addressed by all parties. This helps to get that final 10% of the project accomplished swiftly and efficiently.

By the architect producing these documents in writing, the contractor is then notified that this is a concern for the architect and owner. If it was just said in passing during the site visit there isn’t any record that can be addressed.

Written notices are always the best procedure.

Once items have been completed by the contractor and subcontractor, notification goes back out to the architect and owner to review again. This doesn’t always occur if there is only a minimal number or non-consequential items. Sometimes the contractor can simply take a picture of the completed work and send it to the parties for their final review and approval. However if an additional site visit needs to be performed, the walk-through follows a similar process as before and confirms each item has been addressed appropriately. If an item has not been addressed, it remains on the list and is updated once again for distribution to all parties.

The completion of the punch list is part of the process that is required for the general contractor to receive release of their retainage payment. If the final completed items do not get addressed in a timely manner and to the satisfaction of the owner then the retainage will remain.

There are times when a reduction in retainage below the 10% will occur for large projects if most of the items have been addressed and only minor items remain. This is at the owner’s discretion. It is always wise to retain enough money on the contract to ensure that all the work can be completed should the contractor failed to do so. In some cases we have seen a contractor walk off of a project and not complete these items. The owner retains that money and can utilize those funds to hire other workers to complete the work satisfactorily in accordance with the AIA agreement.

If we get to this stage it gets a bit ugly. I think we all prefer that the project get completed as we originally planned. Good contractors with solid reputations will never leave the project unfinished. They look for solutions.

Once all the items have been completed and the contract is fulfilled, the general contractor will typically issue warranties and final completion of the contractual agreement for all parties to sign off on.

Yay! The project is finished and you can now move into your new facility! 

Ask IONIC #10 – What is Design/Build?

Ask IONIC is a napkin series of questions that we often hear from our client and others that may assist those who are also seeking answers.

No question is dumb… just the ones you don’t ask.

We hope these will help you understand our industry just a little better so you can make informed decisions on your project.

Information that leads to knowledge is the key to success.

The Benefits of Design-Build Construction

What business wouldn’t want to choose a building process that offers opportunities to save money, to reduce construction time, to allow customization, to optimize quality, and to streamline the entire experience?

So before you answer that question… don’t you think you should understand what design-build means?

Unfortunately it means different things to different people. There are pros and cons with everything. IONIC has worked with hundreds of clients over our many years in business, and finding the key advantage that each project requires is the right process our clients should utilize.

Choosing the right process should be the best for the client… not everyone else.

We hear a lot of suggestions from many individuals that have very little experience in project management processes trying to influence how a project should be managed.

Question: Would you listen to your financial adviser if he has only made a few investments? What experience does he have? What is his track record? Exactly! Today, we’re pleased to be regarded as an industry expert in determining our clients’ most suitable process for their specific project.

Not all processes are created equal! Neither are the projects!

This blog post will highlight a process loaded with many intrinsic benefits. Known as “Design-Build,” its cost efficiency, time savings, and collaborative nature have made it popular among clients for everything from commercial and municipal buildings to sports facilities, churches, restaurants, manufacturing plants, medical facilities, and more.

1. The Design-Build Team Selection Process
To begin with, the design-build process has the ability to be much more fluid than traditional design-bid-build. (If it’s approached the right way. The problem is that too many times it isn’t done the right way) In design-bid-build, the owner hires an architect to design a set of plans then puts the job out to bid. Instead of long gaps of time and (remember, time is money) between different phases of a project being completed by different participants, each member of a design-build team works together from the start and during every step of the process to help move things along quickly and more smoothly.

In truth, the idea that the design-bid-build process is entirely antiquated and riddled with inefficiency and waste is not true. Remember what we said at the beginning: it’s a process, an option to consider for your particular set of circumstances. Some contractors do not approach it as a team effort but rather that the architect is a luxury (I take great exception to this). The right architect has their unequivocal talents no different than the contractor does. It’s a team. A quarterback can be great, if he has his lineman, but can’t achieve anything at all without quality teammates.

The idea that any contractor can build anything is just as wrong as saying that any architect can design anything. They all have their specialties and experiences. Architects shouldn’t be lumped into the same pile together any more than all contractors should be grouped together with the “two guys and a pick-up truck.” That’s why the selection process is a critical step. Our goal at this stage is to ensure that you find the team whose goals for success are as cohesive as possible. Design-build can allow you to vet potential candidates based on experience, then dig into the details of your specific project.

2. The Pre-Construction Phase
This design-build selection process often overlaps with the next phase—the pre-construction phase—since the design-build team selected will likely have already done a significant amount of research and analysis of the construction site and other particulars of the project. Conceptual drawings and vivid visions are produced in the form of conceptual floor plans, exterior elevations, renderings and even a conceptual site plan.
Our goal at this stage is to provide the image that everyone on the team can focus toward without question. A sort of dream board without all of that cutting and pasting.
Notice that you’d have the potential to save time even at the very beginning of the project. The key to this savings was that you found the right team with right linemen (the contractor) and the right quarterback (the architect).

This pre-construction step is critical. Attention to detail is paramount. This is when the design team will learn about the owner’s business, including goals, challenges, budget, and overall vision for the project and put that into a vision. The contractor or build team will ask as many questions as necessary, so as to get a solid picture of what is expected to be delivered. Our clients tell us that they find this phase invaluable. This is when our experience can help you fine-tune plans based on what we have learned from more than 40 years in architecture.

3. The Evaluation Phase
Efficiencies, added benefits, cost reductions, and enhancements have grown out of this collaborative, team-focused process. During this phase, the owner, architects, engineers, contractors, and other consultants work together as a team to assess existing structures, electrical systems, HVAC systems, operational necessities, and more to determine what needs to be done before construction starts. These assessments allow for a thorough analysis of the construction site, which helps the design-build team maximize efficiency throughout the project.

At this stage, we view our work—together with you and the entire team—as an excellent opportunity to assess areas for cost savings and optimized productivity, while also meeting functional requirements. We’ll leave no stone un-turned when it comes to suggesting ways to save time, money, or logistical hassles. This process helps us deliver a product that suits your needs and schedule.

4. Ready…Set…
The overall project vision is established during this phase, and design development drawings are produced. Pricing estimates can be established during this phase as well, and a firm budget is provided. In addition, we’ll have a timeline for you so that you understand start and end dates, and every critical point in between.
Our goal at this stage is to ensure that you find the construction experience as disruption-free as possible.

Bottom line: IONIC has often experienced that fewer design changes and construction mistakes are made due to miscommunication when design-build is employed. The increase in collaboration enables customization and innovation, which results in less time and fewer materials being wasted at each stage of the project.

The result?

A higher quality deliverable—with no surprises—ultimately resulting in increased satisfaction by the owner.

Let us know if we can help you on your next project and find the riht solution for your needs.

CoVa BIZ and Eugene

Eugene was featured in the recent edition of The Business Magazine Of Coastal Virginia – CoVaBIZ. Not only his efforts with IONIC but also his upcoming charity run for Diabetes – The 777 Challenge where he runs 7 marathons in 7 days in each of the 7 cities of Hampton Roads. Talk about Community!

Take a read through his article and if you want to know more about his running, go to this link.

Run Eugene Run

Ask IONIC #7 – Construction Duration

Ask IONIC is a napkin series of questions that we often hear from our client and others that may assist those who are also seeking answers.

No question is dumb… just the ones you don’t ask.

We hope these will help you understand our industry just a little better so you can make informed decisions on your project.

Information that leads to knowledge is the key to success.

How long will it take to build my project?

Let me first help to define this question since we get it often.
1. Are you talking about designing and producing construction documents?

2. Are you talking about getting all your permits?

3. Or are you actually talking about digging, hammering and seeing the project physically take shape in the field?

All three are different questions.

Short answers:
1. Depends on the complexity of your project. Small build outs or retail projects we have completed in 2-4 weeks. Others take months. IONIC always gives you an anticipated timeline.

2. Permits are out of our control. Some cities are quick to respond and others just don’t have the manpower to review the documents quickly. Civil drawings typically take much longer than building review.

3. Construction periods are best determined by the actual contractor doing the work. We can always estimate the time frame using historical data but each project is different.

OK…that really didn’t answer your question. I know.

Many of the same factors that affect cost also determine your project’s timeline. Permitting, financing and weather also play a major role in deciding when you can occupy your new space. IONIC understands that the sooner you can move into your new building, the sooner you can get started in business and make money.

In addition to spending hours to fully design our clients’ projects, we also outline the expectations of the time table for all the phases.

The time table also needs to take into account the method of project delivery. Design-Bid-Build or Design-Build?

Design-build construction’s cost efficiency, time savings, and collaborative nature have made it popular among clients for everything from commercial and municipal buildings to sports facilities, churches, restaurants, manufacturing plants, medical facilities, and more.

The design-build process can be much more fluid than traditional design-bid-build. Instead of long gaps of time (and remember, time is money) between different phases of a project being completed by different participants, each member of a design-build team works together from the start and during every step of the process to help move things along quickly and more smoothly.

We have experienced fewer design changes and cost overruns when design-build is employed due to improved communication between all parties. The increase in collaboration enables customization and innovation, which results in less time and fewer materials being wasted at each stage of the project. The result? A higher quality deliverable—with no surprises—ultimately resulting in increased satisfaction by the owner.

IONIC strives to maintain constant communication with our clients, allowing them to be informed about all aspects of their project. Our construction administration team meets daily to discuss project developments and construction progress.

IONIC’s communication doesn’t stop when the blueprints and conceptual drawings have been drawn up.

We believe that it’s crucial not only for our team to start working on a project from the beginning, but also to have the same team members following through with construction administration to the end.

Not only does this mean your project is under constant supervision, but it ensures issues are resolved before they happen, saving our clients time, money and headaches.

After all, your time is important, too.

BGAV Tradeshow Convention

This week IONIC attended the Baptist General Association of Virginia’s annual general meeting and convention in Hampton, Virginia. The event was well attended and lots of guests visited our booth.

 

IONIC featured its Gratitude Grant which you can read about in another blog post here. We highlighted the offer with actual rocks engraved with the word “GRATITUDE.” These handy little gems went FAST. Attendees of the event truly enjoyed them as they reminded themselves of the gratitude we should feel every day.

This was one reason IONIC began seeking more opportunities for religious architecture: the people we have the opportunity to work with. It has given us the chance to reflect on our own gratitude for the years of support our community has provided.

At the end of the day, our team received several significant opportunities to meet with various churches to share how we could assist them in their next step of church growth.

Those who attended and dropped by our booth will receive a free copy of our “8 Considerations for Church Visioneering.” It shares exactly what simple steps you need to consider when building or expanding your house of worship. If you would like your own copy, please reach out to us here and we will email you the link to download it.

Remember that Ionic DeZign Studios is more than a designer of architecture, we help to resolve the issues your church is facing with growth. The obstacles in your current facility are preventing the opportunity for your ministry to grow.

With more than 300 built churches, our team can address any of your concerns. Schedule a low commitment consultation to begin your journey.

IONIC Vision: Creating Places and Spaces that Enrich the Lives of Those Who Use Them.

Two offices to serve you better. Headquarters in Hampton Roads. Second office in Central Virginia.
Find out more about IONIC

IONIC in Chicago

Our office is working toward approval with the Architectural Design Commission and Planning Commission for a new furniture retail store.  It has taken several trips back and forth to Chicago to meet with all the approving jurisdictional parties. Planning Commission, Architectural Design Commission and now we are headed to their Board of Trustees. Basically, the same thing as a City Council hearing.

So far, all has gone well without issues. We hope to begin the construction documents soon for both the exterior and interior to be ready by December once we get the final approvals in place.

Be sure to check out more of our work on our website.

www.ionicdezigns.com

Headed to the Lone Star State!

I’m polishing off my cowboy boots and heading down to Arlington, Texas to attend the National Association of Church Design Builders (NACDB) Annual Member Meeting on Tuesday. IONIC is a proud NACDB member and this is a fantastic opportunity for me to connect with my fellow NACDB peers and stay up to date on this important market we serve.

Arlington Convention Center, here I come! Watch our social pages for updates from my trip. Maybe I should pick up another pair of boots while I’m there!